Other: Position Summary: This position is responsible for the planning, design, implementation, support, oversight and overall management of Salesforce.com (SFDC) innovation and analytics to directly support the success of Valassis. This includes spearheading the SFDC project & enhancement roadmap and efforts across the Core, Digital and Clipper SFDC environments. This role will require significant cross-functional communication & collaboration to ensure alignment and prioritization of small, mid and large-scale projects while ensuring SFDC best practices are employed and supported. This individual will also ensure the day-to-day activities and support processes of the individual SFDC environments are current and user issues, bug fixes and training needs are addressed/resolved in a timely manner. The Core, Digital and Clipper SFDC support team will report into this position.. Key Responsibilities:. Assess company initiatives and priorities to effectively build, communicate and reinforce a strategic SFDC plan/roadmap that supports the company's highest priorities and ensure alignment across executive management. Be or become SFDC system and process subject matter expert for the organization, across all three environments (Core, Digital and Clipper). Project lead & system owner managing and ensuring successful completion of the Core + Digital SFDC Consolidation project:. Ensure completion of technical discovery phase and review all documentation to gain a deep understanding of consolidation options and determine best approach, taking into consideration overall impact to the business, impact to users, risks, cost, timing, effort required, training needs, etc... Once technical discovery phase is complete & business processes are defined* (sales process & cross-functional collaboration needs/processes), define/finalize final SFDC consolidation recommendation, timeline and budget needs; present recommendation to executive management to obtain alignment and approval for execution phase (*this role is not responsible for defining/owning the sales process, but can collaborate and provide input into process discussions to help build a consolidated SFDC system which best supports the sales & cross-functional collaboration processes). Define core project team and determine resource needs; secure/align necessary internal and/or external resources for successful execution (if external resources are deemed necessary - interview & evaluate and contractors or consultants to secure top talent, lead & approve time cards for external resources as needed). Determine key cross-functional team members to form project steering committee to ensure organization wide alignment, support, collaboration and commitment during project duration and post-launch. Monitor progress & budget throughout project and continuously communicate overall progress, wins and set-backs to executive leadership, cross-functional partners, and other key stakeholders. Define training plan and post-launch support plan to ensure smooth rollout and post-launch success; facilitate training and post launch support, as required. Project lead & system owner to review, design, implement, approve, support & oversee all other SFDC initiatives of all sizes:. Document, review and prioritize all SFDC project & enhancement requests. Gain a deep understanding of the business requirements & propose solutions that are the most efficient and effective for the company and SFDC users, taking into consideration:. All one-time and on-going cost considerations. Existing SFDC (or other) solutions/options (vs building custom, when applicable). Existing internal systems and tools. Potential process or system conflicts. User impact. Company impact. Gather feedback from users to identify needs, make design decisions, and resolve complex issues. Continually work to improve the user experience and usefulness to the business. Stay current on new SFDC releases and apply the updates for the good of the business. Design and optimize business processes, including integrating across systems, as applicable. Overall management & oversight of large-scale projects including involvement in planning, documentation, execution, testing, training and launch. Determine and implement strategic strategies to achieve goals. Work closely with SME's requesting bolt-in functionality to ensure alignment between their tools and/or processes and SFDC; identify & communicate potential roadblocks/issues and lead collaboration toward resolution. Ensure IT compliance across platforms. Work with direct team and cross-functionally with other internal users and teams to best support, maintain & proactively enhance all SFDC environments. Work with internal partners to identify system and process improvement and enhancement opportunities; deliver results that support business strategies. Continue to review, improve, document and communicate SFDC business processes to increase adoption and derive maximum value out of SFDC investment. Assess technology solutions that best meet above priorities, including analytics & process automation solutions, and work closely with leader, team and peers where appropriate to recommend appropriate solutions. Ensure data integrity across all SFDC environments. Support Core SFDC inbox & hotline, Digital case queue, and Clipper case queue, when able. Ensure timely resolution of escalated SFDC problems/issues for Core, Digital and Clipper; solicit cross-functional assistance to resolve issues, as needed. Monitor SFDC license allocation and license needs across Core, Digital and Clipper SFDC environments. Manage vendor relationships, especially relationship with Salesforce partners, and partner with Procurement to ensure fair agreements that add significant value to Valassis. Ensure development and updating of appropriate training plans, support materials and other documentation for users; coordinate, facilitate and/or support training sessions as needed.. Manage and mentor distributed team:. Ensure associates are meeting and exceeding their goals and objectives. Develop and mentor associates toward individual career goals. Support and ensure ongoing learning to support personal and professional growth & advancement. Address performance concerns in a timely and effective manner. Determine team resources needs, review/update/draft job descriptions, interview/hire/train new associates. Review & approve timecards for external contractors when applicable. Education & Knowledge:. Bachelor's degree preferably in the fields of Computer Science, Marketing, Business or related field. Working knowledge of Microsoft Office products. Theories, principles and practices of information systems and related application areas, software and hardware, system development, life cycle, system design, database management systems, techniques and design. Experience / Skills and Competencies:. 3+ years experience and deep understanding of SFDC. 5+ years experience with software development, system administration and managing complex programs. Project Management Experience. Experience in cloud technologies. Ability to build ROI business cases as needed. Experience in managing budgets is preferred. Meet tight time constraints and deadlines. Determine strategies to achieve goals. Interact professionally with various levels of associates, across business units and outside representatives. Demonstrated analytical skills and comfort with data, metrics and statistical methods. Ability to meet continuously changing priorities and challenges. Multitask, meet deadlines and stay calm under pressure. Manage expectations. Innovative, analytical and strategic thinking. Displays Emotional (EQ) and Cognitive (IQ) Intelligence; the ability to read those around you and appropriately respond intellectually and emotionally. Ability to easily adapt to change; including the market, products and internal initiatives. Excellent communication (written and verbal) and interpersonal skills. Ability to communicate at all levels within the organization and outside. Ability to effectively perform formal presentations to Executive Leadership, internal partners and externally as needed. Organized, detail-oriented and thorough approach to all responsibilities. Communication & Contacts (Internal/External):. Communication across internal co-workers - all levels of management, business leadership, customers, suppliers and other internal/external entities as required. Decision Making Scope:. Ability to make recommendations and bring out-of-box recommendations and solutions. Requires broad conceptual judgment and ability to deal with complex factors. Travel as needed. Perform additional responsibilities as assigned.. Physical Requirements / Working Conditions:. The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is required to type, using a computer. The employee must occasionally lift and/or move up to 10 pounds.. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise ` level in the work environment is usually moderate.. Employees are responsible for supporting and complying with internal and external audits, to include providing information, performing assigned tasks to ensure compliance, and preparing and maintaining evidence that key duties identified as internal controls have been performed.. All employees are responsible for supporting and complying with safety and security policies to promote a healthy working environment.. Valassis is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, non-disqualifying physical or mental disability, national origin, protected veteran status or any other characteristic protected by law.. Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting us at ...@valassis.com or 616-###-####.. Valassis Digital is a leading digital marketing intelligence company, providing a best-in-class data management platform and online and o... Associated topics: administrative assistant, administrative staff, assist, asso, associate, chief operations officer, document, facilities, front desk, records management
* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.